Job Tasks:

-Provide administrative support for the smooth running of the company by performing day-to-day tasks.
-Answering telephone calls, emails, arranging meetings, and supporting clients and visitors.
-Perform administration tasks such as filing, typing, copying, binding, scanning, etc.
-Filling out and submitting applications in Japanese.
-Collate and distribute mail among the team.
-Prepare communications of memoranda, emails, bills, invoices, receipts, quotations, etc.
-Manage and maintain digital and physical filing systems.
-Manage accounts and perform bookkeeping
-Meet business needs by planning and allocating business requests to enhance work outcomes by communicating with clients on the phone, in emails, and in meetings.
-Arrange for team members’ travel, such as booking flights and hotels.
-Support the team by performing organizational and communication-related tasks.
-Provide information as a response to requested inquiries by the supervisor. May make recommendations to supervisor.
-Contribute to the team’s efforts by achieving the necessary outcomes.
-Maintain supplies by checking inventory to determine inventory levels, schedule supplies, place and expedite supply orders.
-Arrange meetings, teleconferences, and webinars
-Support and collaborate with other Administrative Assistants as needed.